🛠️ How Government Tenders Are Evaluated in Malaysia (Simplified Guide)
When we talk about tender kerja kerajaan, most people ( may) only know “lowest price wins.”
But actually — nope. It has to go more than that.
There’s a whole process behind the scenes, and not everyone passes the early stages.
Here’s a simple explanation based on the standard Kementerian Kesihatan Awam, Perumahan dan Kerajaan Tempatan (KPKT) format that most councils use across Malaysia.
(This is a general reference only — not referring to any specific council or project.)
🔹 Part 1: Mandatory Requirements (Saringan Wajib)
This is the pintu masuk.
If fail here — terus GAGAL, tak perlu pergi technical or financial stage.
Usually, the tender committee checks:
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Tender form & summary – properly filled, signed, sealed, no arithmetic errors.
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Contractor documents – UPKJ/PKK license, CIDB certificate, Bumiputera status, business address, etc.
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Financial documents – latest 3 months’ bank statement (certified by bank).
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Minimum capital requirement – at least 5% of tender value available or allocated.
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Tender price range – not too high (>35% of estimate) or too low (<75% of estimate).
If all is okay → LULUS to the next stage.
If even one missing, → automatically disqualified.
⚙️ Part 2: Technical Evaluation (Penilaian Teknikal)
Here’s where your real company strength gets tested.
No more tick-box game — this is about capability, manpower, record, and experience.
Typical items checked:
| No | Criteria | Weight (%) |
|---|---|---|
| 1 | Company Profile | 10 |
| 2 | Resource & Management Capability | 10 |
| 3 | JKR-Registered Sub Contractors (if any) | – |
| 4 | Machinery, Equipment, Transportation | 10 |
| 5 | Performance Record (CORRIS) | 15 |
| 6 | Work Experience | 55 |
Passing mark: 35% or above → Lulus Teknikal.
Below that → Gagal Teknikal, no need to open your financial envelope.
So basically, even if your price is cheap, but you have a poor record or weak resources — habis lah.
💰 Part 3: Financial Evaluation (Penilaian Kewangan)
Once you pass the technical, then only your duit story gets checked.
| No | Criteria | Weight (%) |
|---|---|---|
| 1 | Financial Standing (Bank Statements) | 9 |
| 2 | Bank Report / Financial Institution Letter | 2 |
| 3 | Financial Capability (% Minimum Modal) | 9 |
Passing mark: 30% or above → Lulus Kewangan.
If you pass both Technical and Financial — only then your tender price gets compared.
The committee may then decide based on value for money, work history, or capacity to deliver.
🧮 Final Scoring Formula
Example:
If you score 60% Technical and 50% Financial →
= (60×0.7) + (50×0.3) = 57% Final Score
Depending on council rules, top-ranked bidder may still be cross-checked for reasonableness and past performance before award.
🧾 Part 4: What Contractors Should Learn
Most small contractors fail not because of price, but because of missing documents or weak technical file.
Tips:
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Keep your UPKJ, CIDB, and bank statements up to date.
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Always prepare a neat company profile with project photos and manpower list.
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Keep your CORRIS record clean — a single bad report can drag you down.
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Don’t undercut price too much; evaluators will see it as unrealistic.
🪶 Final Note
This guide is shared for educational reference only.
It’s based on standard Malaysian tender evaluation formats used by ministries and local councils — not specific to any particular district or project.
If you’re new to tendering, use this as a checklist before submitting your bid.
At least, when your price is rejected, you’ll understand why. 😄